The "IETF year" starts with the first IETF plenary meeting, normally held in March. This timeline covers the However, this timeline for the IETF Chair, IESG Chair, and General AD starts about ten weeks earlier.
Key:
IETF1: the First IETF plenary meeting of the year, normally in March.
IETF2: the Second IETF plenary meeting of the year, normally in July.
IETF3: the Third IETF plenary meeting of the year, normally in November.
IETFn-x: x weeks before IETFn, e.g. IETF1-4.
IETFn+x: x weeks after IETFn, e.g. IETF2+3.
(All dates are approximate. Many items have undoubtedly been forgotten.)
See generic IETFn timeline below.
Work with the whole IESG:
Confirm schedule for formal and informal telechats until IETF1+4.
Get confirmed Nom Com results (see IesgNomcom).
Begin onboarding the new ADs. Check that all new ADs are added to relevant lists by the Secretariat, send them personal welcomes, ensure that they receive basic logistics for all IESG meetings at IETF1 and for all future conference calls. Confirm conference call dates for the coming months. (Normally, the Secretariat plans these dates.)
Propose candidate dates and place for annual IESG retreat. Coordinate with the IAB to allow for the possibility of a common week to enable an IESG/IAB session.
Arrange for recognitions/gifts for the outgoing ADs
IETF1+4: Ensure ISOC President is busy selecting new Nom Com chair. Supply possible names if necessary.
IETF2-10 through IETF2+4: See generic IETFn timeline below.
IETF2-4: check that Nom Com process has started up properly. See BCP10, RFC3777 for the full timeline. Soon, the Nom Com chair will need the list of IESG posts
to be filled.
IETF2+4: Soon, the Nom Com will need the full description of the IESG posts to be filled.
IETF3-10 through IETF3+4: See generic IETFn timeline below.
IETFn-10: Decide with General Area sessions are needed and ensure scheduling requests and agendas are being prepared. Schedule the BOF call for week IETFn-7, and start pinging ADs to put info in the BOF wiki.
IETFn-8: Deadline for WG scheduling and BOF requests should be next week. Ensure that reminders are sent.
IETFn-7: IAB/IESG joint call to discuss BOFs should be this week.
IETFn-6: Process the upcoming meeting's fee waiver requests.
IETFn-5: IESG approves final BOFs for IETFn
IETFn-4: Arrangements and draft agendas for all General Area meetings and WGs at IETFn should be set.
IETFn-4: Plenary agenda and presenters should be set.
IETFn-2: Arrangements and draft agendas for all IESG meetings at IETFn should be set, including joint meetings with IAB.
IETFn-2: Final agendas for all General Area meetings and WGs at IETFn should be set.
IETFn-1: Final agendas and logistics for all IESG meetings at IETFn should be set.
IETFn week: The agenda drives you and you drive it.
IETFn+2: Presentations and draft minutes should all be uploaded by now.
IETFn+4: Support Secretariat and other ADs in getting missing minutes from WGs.
IETFn+4: Plan General Area sessions at ''next'' IETF. In particular, any likely BOF topics should be known by now. It's only three weeks until IETF(n+1)-10! Ensure the Secretariat schedule for IETF(n+1) is correct. Nobody else will check until too late.